General

• Enter all your time and expenses at the end of every day. It keeps entries clean and saves time.
• Everything you type is saved on this device as you go. Close the app any time; it opens right where you left off, so you can fill in the week day by day and download it at the end. “Start new report” and “Start new week” are the only things that clear it.
• Time sheets must be submitted complete and accurate to Lola no later than Monday close of business.
• Late or inaccurate time sheets may delay your expense reimbursement.
• If you receive a request for corrections, update and return it immediately.
• If you complete your time sheet over the weekend, log those hours so you get paid for them.
• Attach your formal service report for the visit along with your time sheet so Steve can file it.

Time sheet

• Standard regular working hours: 8 hours per day.
• Standard overtime: any hours worked over 8 hours per day.
• Standard overtime limit: no more than 10 hours per day.
• 12-hour days are approved only after Steve and Del verify the need. If agreed, each tech is limited to 2 days of 12 hours per week.
• Enter job numbers for every day. Leave unused lines empty.

Expenses

• List expenses in date order.
• Costs for job numbers ending in S1 (or any S-number) are billable: Y.
• Warranty job numbers ending in W1 (or any W-number) are billable: Y.
• Costs without a job number (tools, clothing, computer supplies) are not billable: N.
• Tap “Add photo” on each expense to attach a picture of its receipt. Receipts are numbered by date and download with the time sheet as a separate Receipts file.

Service report

• Each job number gets its own service report.
• You must enter the customer name, job number and commessa (machine) number.
• You must enter the scope of visit, using the job description emailed to you each Friday for the following week.
• Ask Steve or Paolo for guidance on service report entries.

Recipe sheet

• Record all change-format data when setting up the format, and use Special notes for any modifications to the machine or change parts during installation.
• Drop a picture of each HMI screen into the matching box. Use Misc pictures for machine condition or change-part modifications.

Working offline

• Use the download arrow at the top right to save an offline copy. Open that file in Chrome, Edge or Safari on your laptop or tablet; it works with no internet.
• The offline copy carries the report, time sheet and receipt photos you had when you saved it, and keeps your edits in that browser.
• The installed app also works with no signal. It picks up updates the next time you open it with internet.